Plan laboratory equipment correctly

Setting up or opening a laboratory involves intensive planning in advance. In the course of careful laboratory planning, the question of the necessary laboratory equipment also arises quickly. What exactly are the tasks to be performed and what kind of laboratory equipment do I actually need? Only when you can answer these and other questions should you start with the concrete implementation. In the long term, this prevents unforeseen events that slow down processes and drive up costs. Let’s take a look at how planning laboratory equipment works.

Definition laboratory equipment

Laboratory Equipment Definition – What is laboratory equipment anyway?

To understand what is needed for laboratory equipment, it is important to keep in mind the definition of laboratory equipment: This refers to all the equipment needed in a laboratory. In addition to laboratory equipment, this also includes laboratory furniture as well as laboratory accessories (vessels, tools, other aids) and software solutions such as LIMS software / Definition.

This is what you should look for in laboratory equipment

Laboratory equipment includes many different things such as work equipment, IT solutions and the laboratory furnishings. They all have to be specifically designed for the tasks that will be performed in the future laboratory. Depending on the focus, these can look very different. The range from which you can choose is correspondingly broad.


The purchase of laboratory equipment is an investment that should be planned and weighed sensibly. Laboratory equipment in particular is often highly priced, so it is all the more important to weigh things up well here. For each product, ask yourself the following specific question: Which devices, machines and aids are particularly suitable for your planned work or measurements in the laboratory? When making your selection, make sure that the laboratory equipment enables a smooth process flow. Please also note that although there is often potential for savings here, these should be taken with a grain of salt: If smooth functionality in the subsequent process is impaired as a result, it may not be worth making one-off savings here. After all, every interruption to the workflow will result in recurring costs in the future. In the case of multi-purpose equipment, it is also important to question whether you will ever want to use certain functionalities at all. Be aware that the more specialized a device is, the higher the quality of the results.

Maintenance intervals

Regardless of whether it is a measuring device or laboratory furniture: a point that should not be neglected when selecting suitable laboratory equipment is the susceptibility to repair. It is ideal, of course, if maintenance or repair of the laboratory equipment used is rarely necessary, because: Any maintenance or repair impairs the laboratory process and can thus lead to downright failures under certain circumstances. When selecting measuring equipment, it also makes sense to check how good the service quality of the corresponding manufacturers is: In a real emergency, it is important that the support request is responded to directly.

Future viability

A very important factor in selecting the right laboratory equipment is the future viability of the products and solutions used. Laboratory management is constantly evolving and so is the laboratory equipment used. Digitization and automation are also buzzwords that are becoming increasingly important in relation to laboratory equipment. The art here is to walk the line between functionality and modernity/future viability.

On the one hand, of course, all the products and IT solutions used should first fulfill their purpose and function. After all, it doesn’t help if you only use the latest of the new in laboratory supplies, but it is error-prone and not yet completely mature. With very modern solutions, there is also always the risk that individual components, devices or solutions are not compatible with each other, which would of course be a worst case scenario. Nevertheless, it is absolutely necessary to look into modern and future-proof solutions. Used correctly, they can be the decisive factor in competition.

LIMS software as an important part of the laboratory equipment

When planning laboratory equipment, the aspect of the right IT solution should not be neglected. This is because LIMS software can be an essential and effective component of high-performance laboratory equipment. This is because LIMS software also pursues the goal of making laboratory processes as efficient and effective as possible. Ideally, the laboratory software should harmonize with the measuring instruments or laboratory machines used. The selection criteria for the right LIMS software are therefore also practicality, ease of maintenance and future viability.

The [FP]-LIMS software from Fink & Partner is a proven, fully functional and at the same time future-proof software for laboratories. In contrast to many other LIMS software solutions, [FP]-LIMS has not only been in constant use worldwide for several years (over 6,000 installations worldwide), it also impresses with its flexibility at all levels. For example, the LIMS software can be completely adapted to the needs of the laboratory. This means that the software solution is not limited to specific industries or applications, but can be used for a wide variety of purposes and measurement methods.

The different versions of the LIMS software are also highly flexible and are suitable for a wide range of applications. Thus, founders of laboratories usually do well with the low-cost entry-level version [FP]-LIMS Light, which is particularly suitable for single users with one measuring device. For small teams and several measuring devices we recommend [FP]-LIMS Standard; large (international) teams with higher requirements will find the perfect LIMS software solution with [FP]-LIMS Professional.

The management of inspection equipment also plays a role in the planning of laboratory equipment

You should also think about correct test equipment management when planning the laboratory equipment. Proper test equipment management is part of quality management and should be given high priority right from the start. With the [FP]-LIMS “Inspection Order Management” module, you can document and control all prescribed calibrations of your measuring equipment.

Planning laboratory equipment

Conclusion: Laboratory equipment yes, but it has to be planned!

When you are considering the furnishing and equipment of your laboratory, it is necessary to think holistically and to take various aspects into account in your considerations. After all, there are many other factors to consider in addition to the sometimes high-priced investment. Look for modern, high-quality equipment that supports laboratory processes as efficiently as possible. Make sure that all components can be used for as long as possible and can be flexibly adjusted to future requirements, because factors such as digitalization, automation and Industry 4.0 will be indispensable in the data management of laboratories in the future. Therefore, you should already secure yourself now and lay the important foundation stones when selecting the laboratory equipment.